The steps below are needed if you would like to do the following; Correspond through email utilizing a different email address and adding a different signature automatically. If you do not need to have this occur automatically then you could just create the signature and then manually apply it whenever you utilize the different email account in the From field of an email.
Prerequisites before this will be possible; Permissions to use the account and the password of the account
Follow the steps below to add an additional mailbox;
- Open Outlook
- Click on File>Click on the Account Settings button>Select Account Settings
- Click on the New button on the Email tab>Enter the email address of the account>Enter the password of the account (IT staff can provide this to you if unknown)
· To create a signature for the shared mailbox that will be applied automatically
- Open Outlook
- Click on File>Options>Mail>Signatures
- The Signatures and Stationery window will open. Under the E-mail Signature tab, in the Select signature to edit section, click New.
- Type the name for your shared mailbox signature and click OK.
- Use formatting tools available in the Edit signature section, to create the signature.
- In the Choose default signature section, select the shared mailbox and define whether the signature should automatically appear in new messages, replies and forwards. Click OK to apply the changes.